FBO insurance review checklist

Organize the evidence before the coverage conversation.

Aircraft refueling vehicle beside an aircraft on an airport apron — Photo: Rafael Rodrigues / Unsplash. Illustrative aviation photography.

Use this review to connect services, aircraft custody, accumulation and airport contracts. Record an owner and an unresolved question beside each item; completing the list does not establish coverage.

Services performed
List fueling, towing, storage, maintenance, deicing and subcontracted work. Reconcile the list with the application and current policy description.
Customer aircraft values
Record the largest aircraft value and maximum combined values by location. Include seasonal peaks and emergency storage.
Airport lease and contracts
Gather the full lease, indemnities, additional insured requirements, waiver provisions and notices. Obtain actual endorsements.
Fueling and pollution
Identify suppliers, tanks, delivery equipment, testing records and response procedures. Separate contamination allegations from environmental cleanup.
Aircraft handling
Document staff training, movement authority, equipment inspections and custody handoffs. Include borrowed tugs and mobile work.
Facilities and continuity
Review building, tool and stock values, catastrophe terms, business income assumptions and alternative operating locations.
Claims and changes
Reconcile loss runs, open incidents, planned services, new customers and material changes since the last application.

Organize the decision

Separate facts confirmed by records, terms confirmed in the policy and questions still awaiting the insurer or counsel. Record the document, date and responsible person for each unresolved item. Do not transmit confidential aircraft, pilot or client records through this website.