MRO renewal evidence checklist

Organize the evidence before the coverage conversation.

Person inspecting the wing of a light aircraft — Photo: Will Haddock / Unsplash. Illustrative aviation photography.

Prepare a renewal file that distinguishes work performed, customer aircraft in custody, delivered products and contractual promises. Identify material changes before presenting the account to underwriters.

Work and authorization
Describe airframe, engine, component, avionics, mobile and subcontracted activity. Supply repair-station authorization where applicable; do not assume every business is Part 145.
Customer aircraft custody
Record when custody begins and ends, the largest aircraft value, combined peak values and aircraft movements between locations.
Completed work
Identify products installed, testing, return-to-service processes, traceability and work performed by subcontractors.
Customer contract terms
Gather work orders, warranties, indemnities, liability limitations and consequential-loss provisions for review alongside the policies.
People and facilities
Update payroll and actual duties, offsite work, building and equipment values, hazardous materials and cyber dependencies.
Loss experience
Provide current loss runs and explain incidents, corrective actions and unresolved customer allegations without making unsupported coverage conclusions.
Renewal comparison
Compare limits, aggregates, deductibles, exclusions, retroactive or reporting dates where relevant, and any endorsement still outstanding.

Organize the decision

Separate facts confirmed by records, terms confirmed in the policy and questions still awaiting the insurer or counsel. Record the document, date and responsible person for each unresolved item. Do not transmit confidential aircraft, pilot or client records through this website.